Botswana

• Fully completed visa application form (Form 1).
• Certified (notarized) copies of passport pages of applicant (showing validity and photograph of bearer)
• Covering letters from the applicant
• A certified copy of the host, national identity/residence permit/work permit/exemption certificate/naturalization certificate
• Certified copies of Certificate of Incorporation, Trade License, Share Certificate of host if running a business (except for tourists)
• Copies of RELEVANT qualifications except for visitors and tourists
• If entering Botswana by road specify on the covering letter
• Travel schedule/flight and itinerary/hotel bookings
• Letter of confirmation of employment/contract of employment
• The passport of the applicant must have the validity period of six months and above with three or more unused pages

 Visitors

• Invitation letter from the host
• Sworn statement from the host(personal appearance of the host to the nearest Immigration office in Botswana to fill in the affidavit)
• A copy of hotel/lodge bookings or state residential address where the applicant will be staying
• Copies of certified marriage and birth certificates (in case of married couples/dependants)
• Certified copies of ordination certificates of religious leaders
• Business profile if coming to establish a business (host)
• Return visa or residence permit from the country of residence

 Business

• Invitation letter from the host or facilitator in Botswana
• Business profile if coming to establish a business
• Certified copies of ordination certificate for religious leaders
• Labour clearance/exemption if coming for a month or more
• Meeting schedule (coming to attend or organize a meeting)

 Employment

• Waiver from department of labour and social security or copies of work and residence permits
• Employment offer letter
• Investors
• Copies of work and residence permits
• Certified copies of certificate of incorporation,trade license,share certificate,list of directors,bank statement

Tourists

• Tour plan or copy of travel schedule
• Confirmation of bookings at hotels/lodges

REQUIREMENTS FOR TRAVELLING INTO AND OUT OF BOTSWANA WITH MINORS (18 years and below)

Minor accompanied by both parents

•             Valid Passport;

•             Valid visa, if required; and

•             Unabridged Birth Certificate (Birth Certificate containing the particulars of a minor and those of his or her parent or parents)

 Minor accompanied by one parent

•             Valid passport;

•             Valid visa, if required;

•             Unabridged Birth Certificate (Birth Certificate containing the particulars of a minor and those of his or her parent or parents) 

 Note: In the case of single parents, where only one parent’s particulars appear on the Unabridged Birth Certificate, a consent letter is not required.

In the case where parents were never married but both parents’ particulars appear on the Unabridged Birth Certificate, a consent Affidavit by a non-travelling parent administered by any Commissioner of Oath is required.

Minor travelling with one parent who is divorced or legally separated and who has been granted full parental responsibilities and rights (previously called ―sole custody) or full legal guardianship in respect of the minor

•             Valid Passport;

•             Valid visa, if required;

•             Unabridged Birth Certificate (Birth Certificate containing the particulars of a minor and those of his or her parent or parents)

•             Court order granting full parental responsibilities and rights (previously called sole custody) or full legal guardianship in respect of the minor.

Minor travelling with one parent who is divorced or legally separated and who has been granted specific parental responsibilities and rights (previously called ―joint custody) or legal guardianship in respect of the minor

•             Valid Passport;

•             Valid visa, if required;

•             Unabridged Birth Certificate (Birth Certificate containing the particulars of a minor and those of his or her parent or parents)

•             Court order granting specific parental responsibilities and rights (previously called joint custody) or joint legal guardianship in respect of the minor; and Parental Consent Affidavit from the remaining parent is required.

 NOTE: Where the accompanying parent presents a Parental Consent Affidavit and both parents’ names on the Unabridged Birth Certificate correspond with the names on the Parental Consent Affidavit and the travelling parent’s passport, a court order granting specific parental responsibilities and rights or joint legal guardianship may be dispensed with.

  Minor travelling with widow or widower parent

•             Valid Passport;

•             Valid visa, if required;

•             Unabridged Birth Certificate (Birth Certificate containing the particulars of a minor and those of his or her parent or parents)

•             Death certificate of the deceased parent

Orphaned minor where no formal order of guardianship or adoption has been granted as yet

•             Valid Passport;

•             Valid visa, if required; and

•             Letter of Special Circumstances from the Department of Social Services.

Minor accompanied by a person who is not his or her biological parent

•             Valid Passport;

•             Valid visa, if required;

•             Unabridged Birth Certificate (Birth Certificate containing the particulars of a minor and those of his or her parent or parents) or Parental Consent Affidavit.

•             Where a  Parental Consent Affidavit is presented,

             copies of the identity documents or passports of the parents or legal guardian of the minor; and

             Contact details of the parents or legal guardian of the minor; and contact details of the person in whose care the minor will be.

•             Valid Passport;

•             Valid visa, if required;

•             Unabridged Birth Certificate (Birth Certificate containing the particulars of a minor and those of his or her parent or parents  of the minor reflecting particulars of adoptive parent(s) or a court order confirming the adoption of the minor by the adoptive parent(s) accompanying him or her.

NOTE: Where only one of the adoptive parents is travelling with the minor or where such a minor is travelling unaccompanied, the Parental Consent Affidavit will still be required by the absent adoptive parent(s) or in the case of a deceased adoptive parent, a copy of such parent’s death certificate.

Unaccompanied Minor

•             Valid Passport;

•             Valid visa, if required;

•             Unabridged Birth Certificate (Birth Certificate containing the particulars of a minor and those of his or her parent or parents)

•             Parental Consent Affidavit administered by any Commissioner of Oath 

•             Letter from the person who is to receive the minor at the destination, containing his or her residential address and contact details where the minor will be residing;

•             Copy of the identity document or valid passport and visa or permanent residence permit of the person who is to receive the minor at the destination; and Contact details of the parents or legal guardian

Child in alternative care e.g foster care

•             Valid Passport;

•             Valid visa, if required;

•             Letter from the Department of Social Development where the child resides authorizing his or her departure from the Botswana.

Applicants who would not be collecting their visa (endorsed in the passport) shall be requested to write a letter authorizing whoever will be collecting their visa and passports including their full names, ID or passport numbers and contact numbers to the Embassy.